We are now looking for two capable individuals to fill full-time administrative secretary positions, one for the parish ministry center and the other for the parish school office. The scope of responsibilities and requirements for both positions are listed below.

Interested applicants should send a letter of interest and a resume with personal references as soon as possible to:

For the parish ministry center position: Rev. Thomas Mullin, Saint Elizabeth Church Office, PO Box 695, Uwchland, PA 19480-0695 or email tmullin@stelizabethparish.org.

For the parish school position: Dr. Diane Greco, PO Box 780, Uwchland, PA 19480-0780 or email dgreco@stelizabethparish.org.

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Full-Time Job Opening: Administrative Secretary for the Parish Ministry Center

Description of the Position:

The Administrative Secretary for the Parish Ministry Center is a twelve-month, full-time, non-exempt (hourly wage) employee of the parish and is entitled to full-time employee benefits delineated in the Guidelines for Employees at Saint Elizabeth Parish (July 1, 2020).  The administrative secretary is directly responsible to the business manager for the performance of the job responsibilities of the position.

The administrative secretary is normally expected to work on site in the parish ministry center five days a week, 8:30 AM-4:30 PM, and will be compensated for a total of thirty-five (35) hours per week. As a full-time employee, the administrative secretary is entitled to one-half (½) hour (unpaid) for a meal and two fifteen (15) minute brakes (unpaid) during the work day, at times agreed upon by the pastor and/or the business manager. The administrative secretary may sometimes be called upon by the business manager and/or the pastor to adjust the daily work schedule to accommodate the needs of other parish staff.

Requirements for the Position:

The administrative secretary is expected to be a baptized Catholic in good standing at his/her proper parish of registration, to have a high school diploma (two or more years of college education preferred) and to have at least three (and preferably five) years of professional secretarial experience in a school or office setting. 

Also required is familiarity and experience in using a personal computer in a Windows environment, including the Microsoft Office Suite, along with the willingness to learn the Parish Data System software (PDS).

The position also calls for sound interpersonal communication and organizational skills, and an ability to relate effectively with others.  All parish employees are expected to share a personal commitment to the vision and mission of the Universal Church and to the specific mission and pastoral plan of Saint Elizabeth Church.

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Full-Time Job Opening: Administrative Secretary to the Parish School Principal

Introduction: 
The Administrative Secretary to the Parish School Principal [hereafter: administrative secretary] is an individual hired by the pastor after consultation with the parish school principal and the parish business manager.  The administrative secretary is a twelve-month, full-time, non-exempt (hourly wage) employee of the parish and is entitled to the employee benefits delineated in the Guidelines for Employees at Saint Elizabeth Parish (July 1, 2020).  The administrative secretary is directly responsible to the parish school principal for the performance of the responsibilities listed below.
 
Requirements for the Position: 
The administrative secretary is expected to be a baptized Catholic in good standing at his/her proper parish of registration, to have a high school diploma (two or more years of college education preferred) and to have at least three (and preferably five) years of professional secretarial experience in a school or an office setting.  
Also required is familiarity and experience in using a personal computer in a Windows environment, including the Microsoft Office Suite, along with the willingness to learn the Parish Data System software (PDS).
The position also calls for sound interpersonal communication and organizational skills, and an ability to relate effectively with others, particularly with children and their parents.  All parish employees are expected to share a personal commitment to the vision and mission of the Universal Church and to the specific mission and pastoral plan of Saint Elizabeth Church.
 
Description of Responsibilities:
The administrative secretary is a twelve-month position, including the summer months.  The administrative secretary is normally expected to work on site in the education center office five days a week, 7:30 AM-3:30 PM, will be compensated for a total of thirty-five hours per week. As a full-time employee, the administrative secretary is entitled to one-half (½) hour (unpaid) for a meal and two fifteen (15) minute brakes (unpaid) during the work day, at times agreed upon by the parish school principal.  
At times the administrative secretarymay be called upon by the principal to adjust the daily work schedule to accommodate the needs of special school programs and/or to accommodate the needs of other parish and parish school staff.
 
Among the responsibilities of the administrative secretary are included the following:
1) to maintain a high degree of personal decorum, confidentiality and professionalism in attire, disposition and interaction with others.
2) to work in cooperation with the principal, teaching faculty, and other members of the parish school staff in the everyday operations of the parish school. 
3) to work in cooperation with members of the parish administrative, secretarial and maintenance & custodial staffs in the everyday operations of the parish, the scheduling of parish activities and the use of parish facilities.
4) to respond in a welcoming, courteous and responsible manner and to handle ordinary school related inquiries, both for those calling on the telephone and for school parents, parishioners and others coming in person to the education center office.
5) to maintain a sufficient familiarity with parish & parish school personnel and activities to handle ordinary inquiries and to direct callers to the appropriate sources for further information as needed.
6) to be responsible to ensure that all monies received in the education center offices are deposited each day in the ministry center safe.
7) to process student application and registration information and to update regularly student census records, parish data base records, permanent record cards, and related materials.
8) to assist the principal in the scheduling of meetings for school committees & organizations.
9) to assist the principal with practical arrangements for regular activities and special events involving the faculty, staff and student body throughout the year.
10) to prepare and distribute ordinary school office correspondence, e-mails, memoranda and reports, and other mailings as directed by the principal or his/her delegate, and to provide data base reports for the principal as needed. 
11) to handle routine operations and maintenance calls for the office copier, duplicator, laminator, fax machine, computer printer, etc.
12) to work together with the administrative secretary for religious education & faith formation in maintaining an inventory of and coordinating the ordering of general office supplies and related materials for use by the staff and stewardship volunteers of the parish school and the elementary faith formation program. 
13) to collaborate with the Coordinator of Parish School Communications & Advancement in the preparation of the weekly school communication packet, promotional brochures and related materials for the advancement of the parish school.
14) to maintain cordial relationships with school district officials and the staff of the Office of Catholic Education, sharing requested information as directed by the principal.
15) to attend to those visiting the health suite in the absence of the school nurse or medical volunteer.
16) to address and provide guidance for minor issues that may arise in the absence of the principal, and to assist the designated faculty member in communicating with the principal and implementing the principal’s directives for handling whatever issues arise in the principal’s absence.
17) to be responsible on a rotating basis with other education center office staff in the clean-up of the staff kitchenette area, including dishes and plate ware, food and drink, etc.
18) to perform other secretarial tasks as directed by the pastor, the principal or his/her delegate as needed.